7.2.1 - Describe two best practices successfully implemented by the Institution as per NAAC format provided in the Manual

Best Practices of D.A.V. College, Malout in 2020-21

Best Practice-I
1. Title of the Practice :- Paperless Office

2. Objectives of the Practice:

1. To promote paperless approach in day to day activities to save time
2. To make transfer of information easy and fast
3. To reduce carbon footprint and save environment
4. To reduce paper-waste in the office
5. To encourage and cultivate e-governance
6. To increase efficiency by promoting digitization
7. To strengthen document security and confidentiality

The Context:

At present, most of the administrative work in many colleges and universities is mainly paper based which requires the use of huge amount of paper but in our college paperless official work is being encouraged. Intercommunication is held through emails to minimize the wastage of paper and hold prompt communication. Electronic documentation in record-keeping makes it easier to maintain and retrieve .Going to paperless is important for current ecological situation which can help to save natural resources.

The Practice

The college has tried to switch from paper-based administration to paperless system. The arrival of new information and communication technology has completely transformed the traditional model of administration and its record keeping. The college has taken a great initiative in different methods and tools to carry out their work with utmost efficiency and faster than before. Paperless office concept is the new way of working in the college which leads to ease of operation by eliminating unnecessary tasks and streamlining every process throughout the institution. Digital student data facilitates the processing of data by integrating with other data sources and the risk of manual error is also minimized. The saved student data is easily reproducible and accessible to all faculty members if required. Taking advantage of advancement of technology, working of college library has remarkably shifted from paper-based to paperless. Computerized library catalogs are maintained which provide greater speed, efficiency, accuracy and help to maintain updated systematic record.

Evidence of success

All official data like staff information, stream wise students’ information, scholarship record etc. is generated through College Management Software and is saved for future requirement. Notices are sent through the official Whatsapp groups of the college or through emails to staff members and students of the college.

Problems Encountered and Resources Required:

Electronic record systems are susceptible to human error
Security risks and viruses
Disk Crash
Power Failure

Problems Encountered:

Best Practice-II
Title of the Practice: Health Awareness

Objectives of the Practice:

Institutional Goal: To know importance of Nutrition and Health
To create awareness among students and to empower them with appropriate information and skills so that they can make high quality, informed decisions on prevention, care and support to live a healthy life.
To educate and train them regarding Yoga asanas, Pranayama and meditation to lead a stress free life.
To build up a movement against unhealthy food practices and behaviors like smoking, drinking and drug abuse.

The Context:

Health is an integral component of Human Life which is closely related with living conditions of human.
Many healthy habits like adequate physical activities, harmless diet practices through traditional foods and stress free life activities have been left out as a consequence of social change.
Now we are in a position to seriously work for reviewing left out healthy practices and adding new healthy practices to our day to day life because of alarming rise in health problems.
Keeping this idea in view, we empower individuals with knowledge to choose healthy habits and make modifications in lifestyle.

The Practice

By conducting various programmes regarding health awareness, many students were benefited. The following were the most popular programmes organized in the institution.
International webinar titled Managing Stress in Pandemic Period
Corona Awareness Champion competition organised by NSS department of college
Developing health awareness through Yoga asana and pranayama during NSS camp
Poshan Pakwada celebrated in College to aware students about health which is a continuous.
World Mental Health Day was observed on 10th October 2020, by the Department of Physical Education

Evidence of Success:

Students participated in most of the competitions related to physical as well as mental activities and secured good ranks.

Problems Encountered and Resources Required:

Due to lack of awareness, people give low priority to their health issues
Non availability of health experts within the campus